There are two items for resolution under this agenda item:
- whether the meeting should be postponed to 12 January 2021
- appointment of a Chair for the meeting
The meeting was conducted via video and phone conference only.
Only financial Full Members (certified organic operators) are eligible to vote. Voting will only occur online using this ballot paper.
You may submit a new vote at any time until a motion is resolved. Only your last vote will be counted.
Even if you are attending the meeting by teleconference, the ballot paper is the only valid way to vote in the election of directors.
No further items can be considered at the AGM.
A quorum for a General Meeting is as follows:
Of the 70 financial Full Members as at 8 December 2020, 9 were in attendance and so the Company Secretary declared that a quorum was present.
There are two items for resolution under this agenda item:
The procedures for the election of directors and the tabling of agenda papers has not been strictly in accordance with the notice periods set out in the Constitution for this year.
The Chair asked members whether they were concerned that this has substantially undermined their ability to prepare for this AGM or otherwise been detrimental to the integrity of the meeting. Members were invited to vote for a postponement of the meeting to 12 January so that the notice periods can be strictly complied with.
No member nominated any detriment that had arisen and all members who spoke on this issue were strongly in favour of proceeding.
That the meeting should proceed as convened.
As there is no Member Council constituted (in which case, the President or a councillor would chair the meeting), then the Full Members present shall elect one of their number to preside as Chair of the meeting (clause 9.2 of the Constitution).
The Chair of a meeting of members does not hold a vote (clause 9.2 of the Constitution).
That Dalene Wray be appointed to chair the Annual General Meeting
That the meeting accept the minutes for the 2019 Annual General Meeting of 13/11/2019
The main feature of the financial accounts for 2019-20 relates to the decision taken by the Board of Directors to set membership fees to $0 for membership renewals. Consequently, membership revenue only came from new memberships during the year. The decision was taken in recognition that memberships had only opened in the second half of the financial year.
The effect on the financial accounts was that membership revenue was only $3,181 in 2019-20, compared with $7,436 in 2018-19. Membership fees so far in 2020-21 are $9,518.
Significant expenses in 2019-20 were:
|Income statement (168.61 KB)||168.61 KB|
|Balance sheet (167.84 KB)||167.84 KB|
|Cash flow statement (167.59 KB)||167.59 KB|
That the meeting accept the financial statements as presented for 2019-20
The Chair of the Board delivered a verbal report to the meeting, covering the following key points.
Nominations closed on 2 December. Seven nominations were received.
Nominations must be made and seconded by a financial full member of OIA Ltd—that is, they must be a certified organic operator and not have any membership fees outstanding. Directors do not need to be certified organic operators or members.
Seven nominations for director were received by the Company Secretary.
|Mark Anderson||Australian Organic Meats||Rosnay Organic Wines|
|Janie McClure||Rural Organics||Obe Organic|
|Susan Shelton||Bellamy's Organic||Obe Organic|
|Julia Speight||Temple Farm||Stormflower Vineyard|
|Sam Statham||Rosnay Organic Wines||Rural Organics|
|Jacky Williams||Jacqueline Williams||Eat Local, Eat Wild|
|Dalene Wray||Obe Organic||Rural Organics|
The AGM will first decide how many directors to appoint. The minimum is 7 and the maximum is 11.
There are currently 3 continuing directors. The remaining director positions will be declared vacant. No candidates will be accepted from the floor of the meeting.
If the number of candidates is less than or equal to the number of vacancies, then all candidates are duly elected as director.
If there are more candidates than the number of vacancies, the Chair will conduct a preferences based secret ballot, assisted by two scrutineers.
|Candidate Statement - Mark Anderson (94.18 KB)||94.18 KB|
|Candidate Statement - Janie McClure (68.66 KB)||68.66 KB|
|Candidate Statement - Sue Shelton (93.02 KB)||93.02 KB|
|Candidate Statement - Julia Speight (96.13 KB)||96.13 KB|
|Candidate Statement - Sam Statham (94.59 KB)||94.59 KB|
|Candidate Statement - Jacky Williams (98.1 KB)||98.1 KB|
|Candidate Statement - Dalene Wray (95.76 KB)||95.76 KB|
The Board will consist of a minimum of seven (7) individuals and a maximum of eleven (11) individuals (clause 11.1 of the Constitution).
There are currently seven directors, three (3) of whom have terms which do not expire at this AGM.
That the meeting resolve that there should be 10 directors of the company and, as 3 directors have continuing terms, there are consequently 7 vacancies for director to be filled by this AGM.
There being 7 vacancies for Director and 7 candidates nominated, the Company Secretary advised that an election was not required and duly announced the following candidates as appointed as Director for 2-year terms:
There being no motion to establish a Member Council, no election was conducted for Councillors.
Corporations law defines small companies limited by guarantee (CLBGs) as having less than $250k revenue.
Small CLBGs are not required to prepare financial accounts or appoint an auditor.
As the company is not legally required to appoint an auditor and the company's revenues are not sufficiently large to warrant the expense, no auditor to be appointed for 2020-21.
The Chair of the Board presented a verbal report on strategic planning, covering the following points.
We expect next year to be a huge year for advancing the interests of certified organic operators. There are two areas that we need to particularly focus on:
We have been quietly lobbying government around several themes:
We expect to work with the Government next year on options to reform industry regulation:
Above all else, we need to focus on the best interests of Australia’s current and future organic producers.
We have an organisation which is now firmly established and which generates sufficient revenue to sustain volunteer-based activities.
We need strategies to lift revenues to sustain the hiring of a CEO and a policy capability. This is vital to ensure we are sustainable as a peak body.
And we need to find ways to fund the implementation of our export strategy.
|Simone Tully||Australian Organic Meats|
|Sue Shelton||Bellamy's Organics|
|Josh McIntosh||Border Park Organics|
|Carolyn Suggate||Eat Local, Eat Wild|
|Dalene Wray||Obe Organic|
|Sam Statham||Rosnay Wines|
|Janie McClure||Rural Organics|
|David McFall||Temple Farm Trading Co|
|Ben Copeman||Southern Cross Certified|
|Representative||Reason for attending|
|Tony Webster||Company Secretary|